{"id":991138,"date":"2025-12-26T14:08:26","date_gmt":"2025-12-26T13:08:26","guid":{"rendered":"https:\/\/moch-it.com\/?page_id=991138"},"modified":"2025-12-26T19:17:57","modified_gmt":"2025-12-26T18:17:57","slug":"ai-ploicy","status":"publish","type":"page","link":"https:\/\/moch-it.com\/en\/ai-ploicy\/","title":{"rendered":"AI Ploicy"},"content":{"rendered":"\t\t
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AI Ploicy<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Moch.IT AI Policy<\/h2>

Version:<\/strong> 1.0<\/p>
Document Owner<\/th>Moch.IT<\/td><\/tr>
Prepared For<\/th>Moch.IT<\/td><\/tr><\/tbody><\/table>

Confidential Information<\/h3>

This document is the property of Moch.IT. It contains information that is proprietary, confidential, or otherwise restricted from disclosure. If you are not an authorized recipient, please return this document to the document owner.<\/p>

Dissemination, distribution, copying, or use of this document in whole or in part by anyone other than the intended recipient is strictly prohibited without prior written permission of Moch.IT. Copyright \u00a9 2025.<\/p>

Table of Contents<\/h3>
  • Document Revision History<\/li>
  • 1 AI Policy
    • 1.1 Introduction<\/li>
    • 1.2 Scope<\/li>
    • 1.3 AI Roles and Responsibilities<\/li><\/ul><\/li>
    • 2 Policy
      • 2.1 Rules for Use<\/li>
      • 2.2 Permitted AI Tools<\/li>
      • 2.3 Misuse and Reporting<\/li>
      • 2.4 Environmental Consideration<\/li>
      • 2.5 AI Training and Awareness<\/li>
      • 2.6 Data Privacy and GDPR Compliance<\/li>
      • 2.7 Alignment with Other Organizational Policies<\/li>
      • 2.8 Review of the AI Policy<\/li>
      • 2.9 Reporting of Concerns<\/li>
      • 2.10 Policy Exceptions<\/li><\/ul><\/li>
      • 3 Compliance Mapping
        • 3.1 ISO 42001 Compliance Mapping<\/li><\/ul><\/li><\/ul>

          Document Revision History<\/h3>
          Status<\/th>Approved<\/td><\/tr>
          Distribution<\/th>Moch.IT<\/td><\/tr>
          Classification<\/th>Private<\/td><\/tr><\/tbody><\/table>
          Reviewer<\/th>Date<\/th>Version<\/th>Description<\/th>Comments<\/th><\/tr><\/thead>
          CEO<\/td>22\/08\/25<\/td>V1.0<\/td>First draft<\/td>Approved<\/td><\/tr>
          Director HR & Marketing<\/td>9\/10\/25<\/td>V1.0<\/td>Reviewed the whole document<\/td>Approved<\/td><\/tr><\/tbody><\/table>

          AI Policy<\/h2>

          1. Introduction<\/h3>

          Artificial Intelligence (AI), particularly Generative AI and Large Language Models (LLMs), continues to transform how Moch.IT operates and delivers value to its clients. AI tools are designed to support\u2014not replace\u2014human insight, ethical judgment, and professional responsibility.<\/p>

          Generative AI tools (e.g., ChatGPT, Gemini) can assist with content research, creation, summarization, analysis, graphics, and language support. However, such tools must be used with caution, especially in a security-sensitive environment.<\/p>

          Our AI use is guided by the principles of legality, ethical responsibility, client confidentiality, and operational integrity.<\/p>

          2. Scope<\/h3>

          This policy applies to all employees, contractors, and representatives of Moch.IT who may engage with or be impacted by AI technologies in the course of their duties.<\/p>

          • AI tools must not be used in tasks involving surveillance data or client-sensitive information unless explicitly approved by a Director.<\/li>
          • This policy is publicly available to ensure transparency with clients, partners, and regulators.<\/li><\/ul>

            3. AI Roles and Responsibilities<\/h3>
            Role<\/th>Responsibilities<\/th><\/tr><\/thead>
            CEO \/ Director<\/td>
            • Provide leadership for responsible AI governance<\/li>
            • Approve AI policy, tools, and risk frameworks<\/li>
            • Ensure compliance with ISO 42001, GDPR, and EU AI Act<\/li>
            • Allocate resources for training and audits<\/li><\/ul><\/td><\/tr>
            AI Governance Team<\/td>
            • Maintain AI governance framework and risk registers<\/li>
            • Conduct AI impact assessments<\/li>
            • Monitor AI prompts, datasets, and configurations<\/li>
            • Oversee audits and policy reviews<\/li><\/ul><\/td><\/tr>
            Prompt Engineers \/ Developers<\/td>
            • Design and test AI prompts and datasets<\/li>
            • Minimize bias and unintended behavior<\/li>
            • Document performance and testing outcomes<\/li><\/ul><\/td><\/tr>
            Reviewers \/ Approvers<\/td>
            • Verify AI-generated outputs before release<\/li>
            • Ensure accuracy, ethics, and compliance<\/li>
            • Escalate anomalies or risks<\/li><\/ul><\/td><\/tr>
            Employees \/ Contractors<\/td>
            • Use AI tools according to approved policies<\/li>
            • Avoid entering confidential data into AI systems<\/li>
            • Report misuse or biased output immediately<\/li><\/ul><\/td><\/tr><\/tbody><\/table>

              Policy<\/h2>

              Rules for Use<\/h3>
              • AI outputs must always be reviewed and fact-checked<\/li>
              • AI-generated content must not be used without human validation<\/li>
              • Confidential or personal data must never be entered into AI tools<\/li>
              • AI must not make decisions impacting staff or clients without approval<\/li><\/ul>

                Permitted AI Tools<\/h3>
                • ChatGPT (OpenAI)<\/li>
                • Gemini (Google)<\/li>
                • Microsoft Copilot (Microsoft 365 environment only)<\/li><\/ul>

                  Misuse and Reporting<\/h3>
                  • Misuse must be reported immediately to Director HR & Marketing<\/li>
                  • Intentional misuse may result in disciplinary action<\/li><\/ul>

                    Environmental Consideration<\/h3>

                    Moch.IT recognizes the environmental impact of AI technologies and commits to responsible usage to minimize digital carbon footprints.<\/p>

                    AI Training and Awareness<\/h3>

                    Periodic AI training and awareness sessions will be provided. Mandatory training must be completed as assigned.<\/p>

                    Data Privacy and GDPR Compliance<\/h3>
                    • AI use must comply fully with GDPR<\/li>
                    • No personal or client data may be entered into AI tools without CEO approval<\/li><\/ul>

                      Alignment with Other Organizational Policies<\/h3>
                      • Information Security Policy (ISO 27001)<\/li>
                      • Compliance Policy<\/li>
                      • Human Resource Policy<\/li>
                      • Incident Management Procedure<\/li><\/ul>

                        Review of the AI Policy<\/h3>

                        This policy is reviewed biannually or following significant legal or technological changes.<\/p>

                        Reporting of Concerns<\/h3>

                        All AI-related concerns must be reported immediately. Anonymous reporting channels are maintained.<\/p>

                        Policy Exceptions<\/h3>

                        Exceptions must be approved in writing by the CEO and documented for review.<\/p>

                        Compliance Mapping<\/h2>
                        Control #<\/th>Control Name<\/th><\/tr><\/thead>
                        A.2.2<\/td>AI Policy<\/td><\/tr>
                        A.2.3<\/td>Alignment with Organizational Policies<\/td><\/tr>
                        A.2.4<\/td>Review of AI Policy<\/td><\/tr><\/tbody><\/table>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

                        Moch.IT AI Policy Version: 1.0 Document Owner Moch.IT Prepared For Moch.IT Confidential Information This document is the property of Moch.IT. It contains information that is proprietary, confidential, or otherwise restricted from disclosure. If you are not an authorized recipient, please return this document to the document owner. Dissemination, distribution, copying, or use of this document…<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-991138","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/pages\/991138","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/comments?post=991138"}],"version-history":[{"count":0,"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/pages\/991138\/revisions"}],"wp:attachment":[{"href":"https:\/\/moch-it.com\/en\/wp-json\/wp\/v2\/media?parent=991138"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}